Before the first day
- Confirm start date, reporting location, hours and the named supervisor.
- Send arrival, parking, site-access and contact instructions.
- Arrange role-related equipment, system access and required paperwork through your established process.
- Coordinate the site’s required orientation and training with the responsible supervisor.
On the first day
- Introduce the new hire to the supervisor, crew and key field or office contacts.
- Explain responsibilities, current project priorities and how assignments are communicated.
- Have the responsible site team cover site-specific hazards, emergency arrangements, PPE and reporting procedures.
- Confirm role-specific training and authorization before assigning work or equipment.
During the first week
- Check that the employee has the tools, information and support needed for assigned tasks.
- Review drawings, documentation, quality expectations and coordination routines relevant to the role.
- Schedule short check-ins and make it clear how to raise questions or concerns.
- Agree on initial goals and a follow-up review. Use this planning checklist alongside the employer’s required site procedures.